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Workplace Glossary – Hiring Process

The better you understand the hiring process the more successful your job search and onboarding will be.  Our workplace glossary covers the basics of the entire hiring process.

Background Screening

You can hear this also referred to as “background clearance,” “background check” or some similar term. It is the process the employer will use to check into the background of potential employees. Employers cannot do this without your permission and finding something in your background does NOT necessarily mean that you would not be hired. You do have a right to learn about what the employer discovered in the background check, that would deny you employment. Companies usually have written background screening policies.

Counter Offer

After an employer makes a salary offer, the job applicant has the right to respond to the offer and make what is known as a counter offer. Some people will say that there are some things that can be negotiated and some things that can’t. Others will say that everything is negotiable. Counter offers are usually around salary. It is important to do salary research so that when you do receive a job offer, you can counter if you believe that what you are being offered is outside the pay range you have seen for the job.


This is an internet based system that allows employers to check on the eligibility of employees to work in the United States. New employees are asked to provide documentation that confirms their eligibility to work in the US. The employer is able to enter the information given by the employee so that it can be verified against government records.

H1-B Visa

Authorization for a foreign national the right to work in the United States for a specific time.

Hire Date or Start Date

This is the date that an employee begins employment with a company. This date may impact when you become eligible for promotions, raises, annual review or even separation. This is an important date for employees in union environments because it is important for seniority.

Hiring Process

The process of identifying vacancies, advertising jobs, recruiting and screening applicants; making a selection and ultimately hiring an employee.

Hiring Process

This is the process that companies use to bring new people into their organizations. It includes the process to determine the need to fill a position, budgeting, recruiting, screening, selection and on-boarding a new employee. Essentially it boils down to planning, recruiting and selecting someone to fill a job opening.


Form completed by a new employee at the time of hire that will allow the employer to validate your eligibility for employment with the Department of Homeland Security.

Job Description

This is simply the list of responsibilities associated with a specific job. Usually, companies will expect that job descriptions will be signed by both employee and supervisor. Your job description is a result of a job analysis conducted by the human resources department. It will also include the specific skills that the employee must possess to do the job well.

Job Title

The name given to a particular job that distinguishes that job from all the other jobs within the organization.

Job Offer

This is a formal written offer of employment from a company. Good rule of thumb is that job offers are only real if they are in writing. Offer letters typically will have a start date, salary and state whether or not there is an end date.


On-boarding is the term companies use to describe that process of bringing a new employee into the company. On-boarding processes can take many forms and involves employees getting an opportunity to learn about company culture, organizational structure and to learn where they fit into the company. New employee orientation meetings are a part of the on-boarding process. You will sometimes see the term “off-boarding” as well. That process is about employees exiting the company.

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